This is a hands-on role for someone who enjoys keeping things organized, anticipating needs, coordinating schedules, handling details, and making sure the day-to-day operations of a busy executive office run smoothly.

The ideal candidate will be professional, discreet, resourceful, comfortable working independently, and willing to handle a wide variety of responsibilities. This position combines personal assistant, executive assistant, and administrative responsibilities, with occasional support for Accounting and Human Resources.

WHAT YOU’LL DO

• Provide direct administrative and personal assistant-style support to senior leadership
• Manage calendars, appointments, meetings, and scheduling
• Coordinate business travel, including flights, hotels, rental cars, and itineraries
• Help coordinate meetings, lunches, events, catering, coffee, and other arrangements
• Handle occasional personal or business errands on behalf of leadership
• Pick up lunch, supplies, mail, and other items as needed
• Make occasional business deliveries and run local errands
• Answer and route incoming calls professionally
• Greet visitors and maintain a polished office environment
• Draft, format, and edit correspondence, documents, spreadsheets, and presentations
• Assist with confidential administrative matters
• Support Human Resources with onboarding and other administrative tasks
• Assist with timekeeping and payroll processing, including heavy use of Excel
• Assist Accounting with scanning, data entry, Accounts Payable, and document organization
• Request and track vendor and subcontractor paperwork
• Maintain organized electronic and physical files
• Receive, track, and retain important documents and records
• Prepare and process outgoing shipments
• Purchase and maintain office supplies and inventory
• Sort and distribute incoming and outgoing mail
• Assist with various administrative projects and special assignments
• Handle sensitive and confidential information with a high level of discretion
• Anticipate needs, solve problems, and take ownership of tasks without constant direction

WHAT WE’RE LOOKING FOR

• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Manager, or similar support role
• Experience supporting executives or senior leadership is strongly preferred
• Highly organized with excellent attention to detail
• Professional, polished, dependable, and discreet
• Strong verbal and written communication skills
• Comfortable managing multiple priorities and changing schedules
• Strong Microsoft Office skills, particularly Excel
• Resourceful and proactive with the ability to work independently
• Comfortable handling confidential information
• Comfortable interacting with executives, employees, vendors, visitors, and outside contacts
• Willing and able to run occasional business errands
• Valid driver’s license and reliable personal vehicle required
• Must be comfortable working on-site in Ball Ground, GA

THIS ROLE MAY BE A GOOD FIT IF YOU HAVE EXPERIENCE AS:

• Executive Assistant
• Personal Assistant