The City of Woodstock, Georgia is seeking a Training/Administrative Services Coordinator. This full-time position provides a variety of routine clerical and administrative work in supporting the functions of both the Training Division and the Administrative Division of the Police Department.

Job Responsibilities:

• Provides support in the coordination of training calendar updates; distributes training opportunity announcements.
• Registers/cancels officers for training; and notifies officers of status of training requests.
• Tracks training totals and reports on a monthly and annual basis.
• Prepares new employees for Basic Mandate Training; prepares Georgia Peace Officers Standards and Training (POST) paperwork; and orders clothing and other supplies required for training.
• Makes hotel arrangements and issues credit cards for meals as needed for off-site training; reconciles related expense accounts.
• Prepares various forms and packets including, but not limited to, Georgia POST Waivers, Radar/Lidar/Laser certification packets, certification packets, etc.
• Updates officer records for required re-certification, name changes, degree updates, promotions, hiring, and separations, etc.
• Submits training courses and hours earned (course code, hours, instructor information) to Georgia POST.
• Assists in the preparation and distribution of in-house training material.
• Assists accreditation area with copies of training course information completed through PowerDMS and other external training required to maintain state and CALEA Certification.
• Oversees procurement processes in accordance with approved fiscal year budget; handles uniform, personal equipment, and office supply procurement and distribution; orders equipment and supplies; orders new clothing, boots, weapons, tasers, etc.; and tracks serial numbers for related equipment.
• Initiates training via PowerDMS website for all Woodstock Police Department employees; updates and/or creates material via Word or PowerPoint.
• Manages and schedules off-duty work details of sworn Police Officers; facilitates accounts receivable invoicing for that work; and processes payments for officers.
• Reviews applications for entry-level sworn police officer and non-certified police officer position vacancies; recommends follow-up action.
• Administers applicant skill testing in conformance with Police Department policies as well as local, state, and/or federal employment laws; receives test scores; and notifies candidates of those results.
• Coordinates hiring board interview schedule; and provides notice to Human Resources of rejected candidates as well as Police Department hiring decisions.
• Coordinates department-level new hire processing and pre-employment background investigations; ensures compliance with City and department policies.
• Schedules academy training of non-certified new hires.
• Ensures department vehicles are properly maintained and inventoried in City’s property insurance schedule; schedules routine and/or urgent repairs; and serves as department contact for processing accident reports and obtaining repair quotes.
• Interviews and screens vendors; provides recommendations based on independent judgement and analysis of vendor services and/or products.
• Assists in the compilation of Open Records Requests.
• Performs other duties as assigned.